Design Proposal | Buck

Any variations to this agreement requested by the client will be charged at an estimated hourly rate of $180. Such variations shall be documented in writing and agreed upon prior to commencement.

Unless otherwise stated, the following items are specifically excluded from this agreement:

• Working Drawings
• Engineering Systems Design, Drawings & Specifications
• Landscape or Terrain Design, Drawings & Specifications
• Lighting Design & Diagrams
• BCA (Building Code of Australia) Advisory Services
• Quantity Surveying
• Third party referrals or engagement

Invoices will be forwarded via email accordingly. Payment may be made via EFT (Australian residents only) or PayPal. Terms are 14 days.

FIXED FEE: 30% deposit required upon commencement of each stage, balance due upon completion.

VARIATIONS: All variations are charged at an estimated hourly rate of $180. 50% deposit required upon variation commencement, balance due upon variation completion.

PROCUREMENT: Full payment is required in advance of any product purchases. 

No warranty, guarantee, or certification will be issued on behalf of any third party service as part of this project. No responsibility will be taken for the quality of any works, materials used, performance, or duration of works by any third party service. As applicable, The Painted Hive Interiors shall supervise or liaise with any third party service for conformity to the design. The client is responsible for the engagement of and fee payment for any third party service. 

If relevant, the level of this service is defined in the Deliverables section of this proposal, and will reflect the client’s pre-determined preference as previously discussed.

FULL SERVICE: An estimated cost for any applicable fittings, fixtures, furniture and decor is included in this quote and is payable in advance of any purchases. The total will reflect the pre-determined budget and items will be purchased on behalf of the client by The Painted Hive Interiors. A 10% service fee applies. The client is responsible for receiving all deliveries, item storage and installation (as applicable), along with any future supplier correspondence. Any third party costs are not included. The estimate is subject to change. If relevant, a tracking document will be shared with the client to facilitate transparent monitoring and guide budget adjustments as necessary. At the conclusion of the project, in the event of a favourable budget disparity, the client will be reimbursed accordingly.

PARTIAL SERVICE: The cost of any applicable fittings, fixtures, furniture and decor is ancillary to this quote. Specified items will reflect the pre-determined budget and are to be purchased directly by the client. The client is responsible for all payments, deliveries, item storage and installation (as applicable), along with any future supplier correspondence.

HYBRID SERVICE: The cost of any applicable fittings, fixtures, furniture and decor is ancillary to this quote. Specified items will reflect the pre-determined budget and may be purchased directly by the client or ordered on behalf of the client by The Painted Hive Interiors (via pre-agreement). A 10% service fee applies to any item ordered by The Painted Hive Interiors. The client is responsible for all payments, deliveries, item storage and installation (as applicable), along with any future supplier correspondence.

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DECOR: Excluding significant decor items (such as floor rugs, wall art, lamps, soft furnishings or particularly extravagant pieces, as applicable), decor is not subject to individual specification. In the instance of The Painted Hive Interiors procuring decor items, an estimate will be presented for acceptance and paid in full prior to the purchase of any products. A 10% service fee applies. At the conclusion of the project, a product document will be presented for transparency. In the event of a favourable budget disparity, the client will be reimbursed accordingly.

For virtual design services, depending on the scope of the project, a four-six week turn-around from commencement to completion is generally observed.

For full service design services, depending on the scope of the project, the phases will typically follow a timeline similar to below:

• Concept & Design Development: 4 – 8 weeks
• Specification & Procurement: 4 – 6 weeks
• Construction & Implementation: Dependent on scope of project

Some things to consider that can help keep things moving:

• Client Feedback: Receiving feedback in a timely manner is crucial in facilitating steady project momentum. Please endeavour to respond to any communication as promptly as possible.
• Selections Decisions: Product availability status can change quickly. Once a selection has been finalised, please pay the invoice as promptly as possible to avoid out-of-stock disappointment.
• Long Lead-Times: Some products have lead-times in excess of 26 weeks. Please be prepared to order any necessary products several months out from the anticipated build completion.

Primary communication will be via email, with client emails being responded to within 24 – 48 hours (during normal business time). As applicable, weekly progress reports will be sent to the client via email.

Unless urgent, phone calls should be scheduled and made only during normal business time.

Up to one meeting (in person or via video conference, as applicable) may be scheduled per fortnight at a mutually convenient time.

Included revisions are specified in the Deliverables section of this proposal. One revision is classified as any alteration to the concept which impacts less than 20% of the design. Alterations exceeding this are beyond the scope of this agreement and will be treated as a variation.

Installation day/s will be scheduled in advance with the client receiving at least one week notice. To ensure a smooth and efficient process, we ask that the premises is vacant during installation (this includes residents and any third party personnel, as applicable), and that any relevant spaces are prepared to a reasonable standard of cleanliness prior.

The Painted Hive Interiors owns the copyright for the design, and any reproduction or use of the design by any party for any purpose is strictly prohibited without written permission. We kindly ask you to respect our intellectual property rights.

Although to-scale and realistic, virtual concepts are intended as aspirational visual guides only. Associated areas/spaces/rooms outside the specified scope of this proposal may not necessarily be included in the digital design. Items and materials shown in virtual concepts will often be depicted exactly, however in some cases they will be representational. Colour or sheen accuracy may be impacted by screen settings and particular environmental conditions in your actual space, as such, I always advocate trialling samples in situ. Unless otherwise agreed, general decor items included in virtual concepts are shown for illustrative purposes only and not subject to individual specification – this excludes key pieces such as area rugs, wall art and soft furnishings, where applicable.

The client reserves the right to terminate this agreement at any time by giving The Painted Hive Interiors notice in writing. The client is required to pay The Painted Hive Interiors all amounts due at the date of termination, including any further work that has been accrued on a percentage basis in accordance with this agreement.

The Painted Hive Interiors reserves the right to terminate this agreement at any time by giving the client notice in writing. The Painted Hive Interiors is entitled to payment by the client of all amounts due at the date of termination, including any further work that has been accrued on a percentage basis in accordance with this agreement.